While it is impossible to have a negative inventory, SmartBar may indicate this value as a warning about inaccurate counts.
If you notice a product with a negative inventory count, it’s important to address the issue promptly to maintain accurate inventory records. Negative counts in SmartBar occur because the system continues to track product depletion even if inventory is at 0. This highlights products that haven’t been properly accounted for.
To resolve negative inventory values, follow these steps:
Conduct an Inventory Audit
Perform a physical inventory count to reconcile discrepancies. This can be done through:
- SmartBar Mobile: Use the Manual Inventory function, which provides access to the AvT Report for detailed analysis.
- Web Access: Navigate to your inventory, locate the product, and manually adjust the count.
Leverage Invoice Capture
Ensure proper use of SmartBar's Invoice Capture feature by uploading invoices:
- Inventory updates are automatic, reducing the need for manual adjustments.
- This ensures consistent and accurate tracking of incoming stock.
Maximize SmartBar’s Inventory Management Capabilities
Remember: SmartBar can only track inventory changes for products already entered into the system. To avoid discrepancies:
- Add new brands or products to SmartBar as they’re introduced.
- Regularly update inventory counts using the system.
By fully utilizing SmartBar, you’ll ensure accurate data, improve your operational efficiency, and enhance your ROI.
Additional Tips:
- Accurate draft lineup
- Correct PLUs associated to products
- Avoid overpouring
- Understand the Product Management Widget
- Regularly check SmartBar Inventory, not just when discrepancies are apparent
- Weekly/Monthly inventory audits