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      Automated Manual Adjustments

      Manual Inventory Adjustments made by Smartbar automatically based on certain criteria

      In an effort to streamline and enhance inventory management, Beerboard has introduced automated manual adjustments. These adjustments are designed to provide greater accuracy and transparency in tracking inventory levels, ensuring that businesses can maintain optimal stock levels and reduce discrepancies. Each adjustment is clearly documented within a product's perpetual inventory, along with the reason for the adjustment, making it easier for users to understand and verify changes.

      Adjustment Criteria:

      1. User Adjustment:

        • Description: This occurs when a user manually changes the quantity of a product. This can happen when a product is opened from the "Order to Approve" section or directly from the inventory.
        • Example: A user notices an error in the recorded quantity of a product and manually updates it to reflect the correct amount.

      2. Product Merge Adjustment:

        • Description: This adjustment happens when the Product Management team merges one product into another. If a location had both products, the quantities on hand are summed up into one.
        • Example: Two similar products are combined into a single product entry, and their quantities are aggregated.

      3. Size Update Adjustment:

        • Description: This occurs when the size of a product is updated automatically. 
        • Example: If a location had Red Bull in a 12 oz bottle, but Red Bull can only exist in an 8.4 oz can, the size is updated accordingly.

      4. Back Office Adjustment:

        • Description: This adjustment is made based on the quantity on hand received from integration with the back-office system.
        • Example: Inventory levels are updated to match the data received from the back-office system, ensuring alignment between systems.

      5. AI Negative Adjustment:

        • Description: This is an internal logic adjustment that overwrites negative quantities on hand based on the previous week's sales data.
        • Example: The system states the user has -12 kegs of Bud Light for their quantity on hand. Since this was not properly maintained, the system will make a change to the on hand amount based on sales data to make it a positive amount. 

      Importance of Staying Vigilant

      While these automated adjustments significantly aid in maintaining accurate inventory records, it is crucial for users to remain vigilant. Regularly verifying the quantities on hand and cross-checking with physical inventory can help prevent errors and ensure that the inventory data remains reliable. By combining automated adjustments with proactive inventory management practices, businesses can achieve greater efficiency and accuracy in their operations.